CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 26-074, Electric Utility GIS Servers, to Xerox IT Solutions for the amount not to exceed $539,000.80
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BACKGROUND:
In January 2026, the City Council approved the contract for Electric GIS Utility Network Implementation and Migration with RAMTeCH Software Solutions, Inc. This project will upgrade core GIS software as well as software required for the design and maintenance of electric, fiber, and duct bank facilities installed throughout the city. This work must be completed prior to the March 28 vendor-mandated end-of-life.
To support the implementation of the required contract scope of work, the Electric Utility and Information Technology departments are required to purchase five new physical servers.
DISCUSSION:
This procurement is for the one-time purchase of five new physical servers required for the Electric Utility’s GIS Utility Network upgrade and implementation.
Staff has identified an approved cooperative contract, The Interlocal Purchasing System (TIPS) - 230105 - Technology Solutions, Products, and Services, through Xerox IT Solutions, for the procurement of the servers.
The servers are anticipated to be delivered by June 30, 2026.
FISCAL IMPACT:
CIP #: EU080
Electric Utility GIS servers are expensed to the Infrastructure account listed below. This purchase is required to be made as part of EU080, Utility Infrastructure Hardware and Metering upgrade. The Electric Utility included $2,825,000 in the 2026 budget for expenses associated with EU080. The award requested is within the amount budgeted for this expense in 2026.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40251300-551502 |
Electric Utility Fund |
$25,151,500 |