CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to the second two-year extension of Contract 19-013, Job Order Contracting Services, to Robe, Inc. for an amount not to exceed $630,000 and a total award of $2,630,000
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DEPARTMENT: Finance Department
SUBMITTED BY: Raymond Munch, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 19-013 to Robe, Inc. in January 2022 for a two-year term with two, two-year options to extend. The first extension was approved by the City Council in December 2021 and the second extension was approved in December 2023.
Job Order Contracting (JOC) is an approved alternative procurement method to the more traditional bid process and is regularly used for government construction projects. In the JOC procurement method, the City and contractor work together to develop an overall scope of services and individual tasks associated with the scope. Typically, there are no construction documents, so it is similar to a design-build project in some respects.
DISCUSSION:
Over the last few years, departments have begun to use JOC contracting more to complete construction projects rather than the traditional bidding process. In addition, departments are using the contract for higher-value construction work (over $100,000), including the following projects in 2024:
* Commercial Overhead and Pedestrian Door Replacements - $112,004
* Municipal Center Lobby Security Improvements - $296,384
* Police Investigations Interior Renovations - $469,037
* Naper Settlement Sitewide Fiber Optic Improvements - $628,600
Year
Number of Projects
Total Contract Value
2020|1010|$49,000
2021|10 10|$195,000
2022
21
$805,000
2023
20
$576,000
2024 (to date)
14
$1,718,000
The transition to using JOC more regularly is the result of two primary factors. First, the entire Procurement team turned over in one year between 2021 and 2022, which resulted in delays until new staff members could b...
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