CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 17-086B, Fire Engine Replacement and Maintenance Agreement, to MacQueen Equipment, LLC for an amount not to exceed $20,000 and a total award of $763,185
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Fire Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council waived the applicable provisions of the Naperville Procurement Code and awarded Contract 17-086B to Global Emergency Products on April 18, 2017, for a 10-year term from June 18, 2018, to June 17, 2028. The purpose of this contract was to purchase a fire engine alongside a 10-year maintenance package.
Global Emergency Products was later purchased by MacQueen Emergency Group and has been operating under the same contract terms as were agreed upon with Global Emergency Products.
Alongside this contract, the City Council also waived the applicable provisions of the Naperville Procurement Code and awarded Contract 17-086A to Fire Service, Inc. on April 18, 2017, for a 10-year term from June 18, 2018, to June 17, 2028. The purpose of this contract was to purchase a fire engine alongside a 10-year maintenance package.
These contracts were executed to evaluate the total life cycle costs of the engines and the potential for the City to outsource fire engine maintenance, which at the time was performed in-house by Fleet Services. Fire Services and MacQueen Equipment have two distinct cost models of maintenance, one being an upfront not-to-exceed lump sum model and the other being an a la carte model. Both maintenance models have similar service expectations.
DISCUSSION:
This change order is requested to increase the maintenance portion of Contract 17-086B by $20,000 to ensure the vehicles can continue to be maintained and operationally ready. The maintenance package covers all work on the vehicles, including routine maintenance and emergency repairs.
Maintenance costs have exceed...
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