CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year #2 to Contract 21-252, Liquid Cationic Emulsion Polymer for Centrifuge Dewatering, to Polydyne, Inc. for an amount not to exceed $186,630.60
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
City Council awarded Contract 21-252 to Polydyne, Inc. on November 2, 2021, for a two-year term from January 1, 2022, to December 31, 2023, with two one-year options to extend. The City Council awarded the first option year on December 19, 2023, for a one-year term from January 1, 2023, to December 31, 2024, with one option year remaining.
The purpose of this contract is to supply liquid cationic emulsion polymer for use at the City’s Springbrook Water Reclamation Center (SWRC). This polymer is used in the centrifuges to dewater residual solids from the wastewater treatment process.
DISCUSSION:
During the original term and the first option year of the contract, Polydyne provided good service and met all contract requirements, including:
• Polymer quality
• Timeliness of deliveries
• Availability for consultation regarding product
Based on the vendor’s performance, Water Utilities recommends extending the contract for the second option year. Polydyne has agreed to maintain the rates and terms provided for under the contract.
The term of the second option year is January 1, 2025, to December 31, 2025, with no option years remaining.
FISCAL IMPACT:
CIP: N/A
Costs for liquid emulsion polymer are expensed to the Salt and Chemicals account listed below. A total of $229,320 is included in the 2025 budget for biosolids dewatering items. Pending City Council approval of the budget, the requested award is expected to be within budget.
|
Account Number |
Fund Description |
Proposed Budget |
|
41251530-541409 |
Water Utility Fund |
$362,020 |