CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 23-143, VMware Annual Maintenance Renewal, to Zones, LLC for an amount not to exceed $230,724.74, and for a three-year term
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Both the Electric Utility and the Information Technology (IT) Department have standardized using VMware to create a virtual server infrastructure for the City. Specifically, core services such as the automated metering infrastructure (AMI), meter data management, load control management, network management system, enterprise business applications, and Smart Grid systems use virtual servers.
This type of infrastructure reduces capital costs by decreasing the number of physical servers and uses server hardware more efficiently by running multiple virtual machines on the same piece of hardware. The virtualized server infrastructure also reduces operating costs and enhances the resiliency of overall technology operations.
DISCUSSION:
This procurement is for renewals of existing software and growth for both IT and the Electric Utility.
Staff has identified an approved cooperative contract, JPMC - VMWARE CONTRACT #: CMT3029413, through Zones, LLC for the procurement of the VMware Renewal. The term will be from July 1, 2023 through June 30, 2026.
FISCAL IMPACT:
CIP#: N/A
Renewal cost for the VMWare Software service is expensed to the account numbers listed below. A combined total of $165,307 is budgeted for this service in 2023.
Costs associated with the remaining years of the contract will be budgeted accordingly during each budget process.
|
Account Number |
Fund Description |
Total Budget Amount |
|
16101100-531312 |
General Fund |
$3,365,118 |
|
40331300-531312 |
Electric Utility Fund |
$1,580,456 |