CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 26-027, Vehicle Emergency Lighting and Related Equipment, to The Terramar Group, Inc. DBA Fleet Safety Supply for an amount not to exceed $310,000 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Fleet Services Division (Fleet Services) provides vehicle upfitting services for the City's fleet of police, fire, public works, utility, and inspector vehicles. As such, Fleet Services provides component installation and replacement that includes emergency lighting, consoles, laptop docking stations, sirens, speakers, partitions, prisoner screens, traffic light preemption devices, and rifle racks. Fleet Services requires some combination of this equipment for approximately 25 units annually. The quantity varies based on the number of planned vehicle replacements, accidents, and operational changes within the fleet.
Working with the departments, Fleet Services standardizes vehicle upfitting based on operational need, safety, and regulatory requirements to maximize fleet flexibility and minimize associated inventory and training costs. When vehicle specifications, technical advancements, regulatory requirements, or operational changes require a modification to the vehicle upfit standards, staff schedule meetings with the supplier to address questions and ensure appropriate components are ordered to meet the necessary update.
In January 2026, Fleet Services issued Bid 26-027, Emergency and Amber Lighting and Related Equipment for a supplier to provide equipment for the City's fleet of vehicles.
DISCUSSION:
Advertisement Date:
January 12, 2026
Notices Sent:
252
Opening Date:
February 3, 2026
Plan Holders:
20
Proposals Received:
1
Bids were received from the following vendors:
Vendor Name
Proposed Cost
THE TERRAMAR GROUP, INC.
$97,190
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