CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of of Bid 18-005, 2018 Microsurfacing Program, to AC Pavement Striping Co. for an amount of $1,578,455.00, plus a 3% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
NA
BACKGROUND:
The Transportation, Engineering and Development Business Group issued Bid 18-005 seeking vendors to perform micro-surfacing, slurry sealing of cul-de-sac bulbs, and thermoplastic pavement marking removal and replacement in various locations throughout the City. This is an annual program to significantly extend the life of pavement.
DISCUSSION:
Advertisement Date:
02/23/18
Notices Sent:
102
Opening Date:
03/15/18
Planholders:
6
Proposals Received:
2
Bids were received from the following vendors:
Company Name
Proposed Fee
Engineer's Estimate
$1,563,650.00
AC Pavement Striping Co.
$1,578,455.00
Microsurfacing Contractors, LLC
$2,412,849.50
The engineer's estimate is based on the contract unit prices from the 2017 program adjusted 2% to account for inflation.
FISCAL IMPACT:
CIP#: MP009 - Street Maintenance Improvement Program (MIP)
The MIP is expensed to the following accounts listed below. A total of $10.5 million has been budgeted for the MIP in 2018. The requested amount is within budget.
Account Number
Fund Description
Total Budget Amount
30282400 - 551502
Road and Bridge Fund
$2,239,885
30282200 - 551502
Capital Projects Fund
$5,468,115
30282500 - 551502
Motor Fuel Tax Fund
$3,820,000
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
This award of $1,578,455.00 for the 2018 Microsurfacing Program is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
PROJECT NAME
BID NO.
AWARD AMOUNT
STATUS
Resurfacing - MFT
18-001
$3,048,323.50
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