CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-111, Heating, Ventilation, Air Conditioning and Dehumidification Services, to Beery Heating and Cooling, Inc. for an amount not to exceed $243,680 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Buildings Operations Division (DPW-PBO) and the Department of Public Utilities - Water (DPU-W) require the services of a licensed heating, ventilation, air conditioning and dehumidification (HVAC-D) contractor to perform services on an as-needed basis for work that is either beyond the scope of in-house staff and/or to augment and improve the efforts of in-house staff. The licensed HVAC-D contractors provide services consisting of maintenance, repair and replacement of the HVAC and dehumidification systems, and associated equipment located at more than 50 City facilities maintained by DPW-PBO, seven secured facilities maintained by the Water Utilities, and nine secured facilities maintained at the Springbrook Water Reclamation Center.
In March 2025, PBO-DPW and DPU-W issued Bid 25-111 seeking vendors to provide HVAC-D services. The goal of the bid is to partner with one or more contractors to provide the full range of services outlined above. The contract includes all labor, tools, materials and equipment required to complete the related services.
DISCUSSION:
Advertisement Date:
3/11/25
Notices Sent:
314
Opening Date:
4/1/25
Planholders:
27
Proposals Received:
3
Bids were received from the following vendors:
Vendor Name
DPW
Group A
DPU-W
Group B
Options
Beery Heating & Cooling
$46,870
$39,200
$157,610
Jason Mechanical Corp
$60,360
$58,730
$198,525
Anchor Mechanical Inc
$62,620
$58,320
$359,588
The total cost for Group A and Group B is comprised of hourly rates and material markup multiplied by estimated hours and spending r...
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