CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of of Bid 18-003, 2018 Crackfilling Program, to Denler Inc. for an amount not to exceed $399,110, plus a 5% contingency
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
NA
BACKGROUND:
The Transportation, Engineering and Development Business Group issued Bid 18-003 seeking vendors to perform fiberized crackfilling on various City streets. Crackfilling consists of cleaning and sealing of any cracks, voids or joints 2" in width or less with asphalt cement reinforced by polypropylene fibers. It is a cost effective preventative maintenance technique and performed routinely can keep water and debris from getting into pavement.
DISCUSSION
Advertisement Date:
3/01/18
Notices Sent:
106
Opening Date:
3/16/18
Planholders:
6
Proposals Received:
2
Bids were received from the following vendors:
Company Name
Proposed Fee
Denler Inc.
$399,110.00
SKC Construction Inc.
$401,260.00
Engineer's Estimate
$450,250.00
The engineer's estimate is based on prices from the 2017 Crackfilling Program, which received bids in March 2017. The cost difference is likely attributed to the fact that larger agencies such as the Illinois Department of Transportation have smaller capital programs this year, which results in more competitive pricing for the City.
FISCAL IMPACT:
CIP#: MP009 - Street Maintenance Improvement Program (MIP)
The MIP is expensed to the following accounts listed below. A total of $10.5 million has been budgeted for the MIP in 2018. The requested amount is within budget.
Account Number
Fund Description
Total Budget Amount
30282400 - 551502
Road and Bridge Fund
$2,239,885
30282200 - 551502
Capital Projects Fund
$5,468,115
30282500 - 551502
Motor Fuel Tax Fund
$3,820,000
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,00...
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