CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFQ 23-186, Roadway Snow Removal, to certain contractors for an amount not to exceed $441,870 and for the period of October 1, 2023 through April 30, 2024
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for snow removal throughout the City. Because snow removal operations cannot be effectively completed solely with in-house staff, equipment and portions must be outsourced.
There is no single contractor large enough to provide the approximate 70 supplemental snow removal units required to plow City streets; therefore, DPW retains the services of multiple contractors. Since the 2004-2005 snow season, the City Council has approved set pricing in the form of hourly rates for snow plowing contracts. Each year the City advertises and accepts applications from contractors, and, for this upcoming season, staff plans to begin accepting applications in August.
DISCUSSION:
All applicants meeting the following criteria are awarded contracts:
1. Minimum of three years of experience providing snow removal on public or private
roadways (not including parking lots). If less than three years of experience, previous experience with the City will be considered.
2. Ability to provide adequate communications. All salt vehicles require a two-way radio with the City frequency or a cell phone.
3. Ability to respond to a designated work area within 1.5 hours of being called out.
4. Ability to provide necessary assigned equipment 24 hours a day, 7 days a week.
5. Ability to provide service for periods greater than 24 consecutive hours.
6. Ability to provide competent drivers/operators capable of efficiently operating the equipment assigned, reading a map, and speaking English.
7. Ability to provide additional supervisory support if the amount of equipment (number of pieces) exceed...
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