CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #3 to Contract 21-093, Custodial Services - Central Business District, to Total Facility Maintenance for an amount not to exceed $225,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 21-093, Custodial Services - Central Business District, to Total Facility Maintenance on March 16, 2021, for a two-year term from April 1, 2021, to March 31, 2023, with three, one-year options to extend. The City Council awarded the first option year March 7, 2023, and the second option year on March 19, 2024.
The purpose of this contract is to perform year-round, nighttime custodial services including, but not limited to litter pick-up, emptying trash containers, and cleaning parking deck stairwells, stairs, restrooms, and elevator lobby areas for the downtown area.
The Department of Public Works (DPW) contracts custodial services to provide cleaning-related services in public areas within the Central Business District (CBD) and parking decks. This includes sidewalks, parking lots and decks, streets, and stairwells. The contractor furnishes all labor, equipment, and supplies (except paper products, trash liners, waste containers, and cleaning chemicals) to perform daily, weekly, and monthly cleaning.
DISCUSSION:
During the second option year, Total Facility Maintenance performed well and completed additional work including power washing, window washing, and extra support during special events.
Based on the vendor's performance, DPW recommends extending the contract for the third option year. Total Facility Maintenance has agreed to maintain the rates and terms provided for under the contract.
The term of the third option year is April 1, 2025, to March 31, 2026, with no additional option years available.
FISCAL IMPACT:
CIP #: N/A
Custodial services for the CBD are expensed t...
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