CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-228, Tree Planting Services, to The Fields on Caton Farm, Inc. for an amount not to exceed $500,000 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: John Rutkowski, Interim Public Works Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for the various parkway tree planting programs that the City offers to its residents. For the past several years, these programs have included:
1. Parkway tree planting required by Landscape Ordinance (93-14) for newly constructed homes,
2. A tree replacement program for parkway trees that have died,
3. An annual tree planting program for arterial and collector streets (CIP Project PA020)
In September 2025, DPW issued Bid 25-228, Tree Planting Services, for the planting of approximately 1,500 2"- 2.5" (predominantly), ball and burlap or container-grown, parkway trees during the period between April 1, 2026, and November 30, 2026. This includes one spring planting and one fall planting.
This contract is for the purchase and planting of trees. The prices quoted include the tree, delivery, planting, and a one-year warranty. The City inspects and selects the trees to be supplied at the nursery site before they are planted. The warranty on the trees has proven valuable, as the City has replaced as many as 200 trees in a single year under this warranty in the past.
DISCUSSION:
Advertisement Date:
09/24/2025
Notices Sent:
170
Opening Date:
10/22/2025
Planholders:
21
Proposals Received:
02
Bids were received from the following vendors:
Vendor Name
Proposed Cost
The Fields on Caton Farm, Inc.
$599,675.00
Beary Landscaping
$1,033,210.41
The Fields on Caton Farm, Inc. is being recommended for the award. The City only accepts bids directly from local nursery businesses within USDA Zone 5 and/or a 200-mile radius of the City of Naperville that have at least 100 ac...
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