CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 19-064, SCADA Maintenance Services, to Advanced Automation and Controls, Inc. for an amount not to exceed $141,000
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The purpose of the contract is for the Water Utilities to have a firm available to provide maintenance and troubleshooting services on the supervisory control and data acquisition (SCADA) system, which remotely monitors and operates the City's water supply, storm water pumping and wastewater facilities.
In March 2019, the City Council awarded Contract 19-064 to Advanced Automation and Controls, Inc (AAC) for a one-year term from May 1, 2019, to April 30, 2020, with four, one-year options to extend. The first option year was approved by Council on June 3, 2020 for a one-year term.
DISCUSSION:
During the first option term of the contract, AAC provided good service performing all SCADA/programable logic controller (PLC) work at the water, wastewater, and stormwater pumping sites. ACC agreed to add an additional staff member to accommodate the City's workload and respond to emergency/afterhours calls in a timely matter.
Based on the vendor's performance and willingness to increase staff, the Water Utilities is recommending extending the contract for the second option year. The vendor agreed to zero increases and will maintain rates and terms provided under the contract.
The term of the second option year is May 1, 2021, through April 30, 2022, with two one-year options remaining on the agreement.
FISCAL IMPACT:
CIP: WU033 and WW034
SCADA repairs, maintenances and upgrades are expensed to the operating supplies and infrastructure accounts listed below. A total of $83,000 is budgeted for various repairs and maintenance expenses related to daily operations in 2021. A total of $980,000 is also budgeted for capital-related improvement...
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