CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 21-376, Transmission Pole Painting, to Morris Painting, Inc. for an amount not to exceed $650,700 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Electric Utility ("Utility") owns 116 steel transmission structures throughout the City which support 138kV transmission cable at a height of 90-135 feet above ground. Maintenance of these structures includes ensuring the base of the tower is free of vegetation as well as regular cleaning, preparation, and painting. These structures are vital to ensuring a reliable electric supply for the City.
The work requires specialized contractors that follow strict safety procedures as most structures must be painted while the cable is still energized. The Utility has released several bids for this work since 2020 and had not received a bid from a qualified contractor to perform this work. The last time the City successfully bid and completed pole painting work was in 2018.
In November 2021, the Utility issued Bid 21-376, Transmission Pole Painting, to contract with a responsible and responsive vendor to supply all the labor and materials to prepare and paint 138kV energized steel transmission poles on the system. Due to the high-risk nature of the work, vendor responsibility was determined by requiring proof of recent safety training and confirming references from similar successful projects, including the City of Naperville.
DISCUSSION:
Advertisement Date:
11/17/2021
Notices Sent:
32
Opening Date:
12/21/2021
Planholders:
17
Bids Received:
1
Bids were received from the following vendors:
Vendor Name
Proposed Cost
Morris Painting, Inc.
$698,700
To determine the reason for receiving only one bid, staff contacted other plan holders. Four plan holders stated that they did not respond because they were not qualified to perform work on energized structure...
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