CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 23-189, PayByPhone Mobile Application, to PaybyPhone Technologies, Inc. for an amount not to exceed $51,000 and for a 6-month term
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BACKGROUND:
The City Council awarded Contract 23-189 to PaybyPhone Technologies, Inc. on July 18, 2023, for a 3-year term from October 1, 2023, to September 30, 2026.
The purpose of this contract was to establish pay-by-phone service at Naperville and Route 59 Metra stations in 2011. Commuters and visitors utilize the PayByPhone mobile application for the payment of daily fee parking. PayByPhone user accounts include the commuters’ contact and credit card information and payment history. In addition, the City has established the necessary connections to make the PayByPhone system compatible with the daily fee payment machines at the stations.
DISCUSSION:
This change order request is for a 6-month term from October 1, 2026, through March 31, 2027. Staff has reflected continued growth in the number of PayByPhone transactions for the length of this contract, totaling $51,000.
Contract Award
|
Original Contract Value |
$ 158,000.00 |
|
Prior Cumulative Approved Change Orders |
$ 0 |
|
Subtotal |
$ 158,000.00 |
|
(+/-) This Change Order |
$ 51,000.00 |
|
Total Contract Value |
$ 209,000.00 |
FISCAL IMPACT:
CIP #: N/A
PaybyPhone is expensed to the Administrative Service Fees account listed below. TED included $90,000 in the 2026 budget for expenses associated with the PaybyPhone mobile application. The award requested is within the amount budgeted for this expense in 2026, and staff will ensure there is sufficient funding included in the 2027 budget for future expenses associated with this award.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30101200-532316 |
Commuter Parking Fund |
$190,000 |