CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 19-061, Landscape Maintenance, Mowing, and Herbicide Services, to Groundworks Land Design, Local Lawn Care and Landscaping, Americana Landscape Group and Twin Oaks Landscaping for an amount not to exceed $991,223.72 and for a two-year period
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) and Naper Settlement are responsible for the landscape maintenance, mowing, and herbicide of 175 city-owned sites. Previously, DPW and Naper Settlement administered four separate mowing contracts and two herbicide contracts. The mowing contracts were divided between city sites north of 75th Street, south of 75th Street, those requiring special landscape maintenance throughout the city, and the Naper Settlement Museum Campus.
In addition to mowing the city sites, the City has intergovernmental agreements with DuPage County and the Illinois Department of Transportation to mow along state and county rights-of-way. The agreement with DuPage County provides for the City to mow County owned properties and for the County to reimburse the City for these services. The State agreements do not provide for reimbursement.
This year, in an effort to reduce costs, improve contractor efficiency, and improve coordination of mowing and herbicide services, all landscape maintenance, mowing, and herbicide services for the City and Naper Settlement were combined into one bid. The bid divided the city into four quadrants and the Naper Settlement museum campus. A map showing the five geographical areas is attached. Unlike the previous contracts where contractors were required to perform services in various parts of the city, awarding based upon geographical locations improves contractor efficiency and coordination of services by focusing their efforts in their designated area. The contractors will b...
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