CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 25-165, Dump Truck Vehicle Replacement (Unit 757), to JX Peterbilt for an amount not to exceed $238,570
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Unit 757 was reviewed and approved by the Fleet Services Manager for replacement in the 2025 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score of 28.0 or greater. Unit 757 scored 32.18.
DISCUSSION:
Unit 757 is a 2014 International 7400 Dump Truck used by the Water Utility - Repair and Excavation Division to transport material to and from worksites when maintaining utility infrastructure. The retired vehicle will be sold through one of the City’s auction companies. Similar units have sold at auction for an average of $16,600.
The unit will be replaced with a 2025 Peterbilt 548 seven-yard dump truck for the same operational use. The new vehicle is available on the Sourcewell Cooperative, an approved cooperative through JX Peterbilt, Contract #032824-PMC. Using the City’s specifications, JX Peterbilt has quoted the dump truck in the amount of $238,570.
|
Original Price |
Less Cooperative Discount |
Net Price |
|
$ 278,298.25 |
$ 39,728.25 |
$ 238,570.00 |
The vehicle will be delivered in approximately six months from the date of award.
FISCAL IMPACT:
CIP#: VE25-757
Vehicle replacements for the Water Utility are expensed to the Vehicles and Equipment account listed below. The Water Utility included $253,000 in the budget to replace Unit 757 in 2025. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251500-551505 |
Water Utility Fund |
$1,500,600 |