CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Single Source Procurement 25-265, Case Equipment Parts and Service, to McCann Industries for an amount not to exceed $165,000 and for a 15-month term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Fleet Services is responsible for maintaining the City's fleet of seven Case equipment loaders. These are used year-round to move large materials and debris at work sites. The units have recently proven effective at improving efficiency of the leaf collection program by loading large volumes of leaves into trucks. This operational use has led to an increase in repair costs. When these repairs cannot be completed in-house, units are sent to McCann Industries for repair.
DISCUSSION:
This Single Source procurement is requested to purchase parts and service for Case equipment loaders. Fleet Services has determined that McCann Industries is the exclusive authorized dealership for Case Equipment for DuPage and Will Counties. This dealership agreement is effective through December 31, 2026. While other vendors may be capable of servicing Case equipment, it is recommended that the manufacturer's authorized service provider be used to maintain equipment warranties and receive the best possible service.
The term of contract is from October 1, 2025 through December 31, 2026.
FISCAL IMPACT:
CIP#: N/A
Case equipment parts and service are expensed to the Equipment Maintenance and Equipment Parts accounts listed below. Public Works budgeted $1,688,100 for various fleet equipment maintenance services and parts in the 2025 budget. The requested award is within the amount budgeted for this expense in 2025. Staff is currently developing the 2026 budget and will ensure that sufficient funding is included to support this award in 2026.
Account Number
Fund Description
Total Budget Amount
31351100-53...
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