CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 20-253, Computing Equipment Refresh, to Insight Public Sector for an amount not to exceed $139,168.00
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Information Technology Department (IT) maintains the City network hardware environment for City staff across all departments including the enterprise funds and Naper Settlement. This environment includes desktops, workstations, laptops and monitors. IT staff works with each City department to address their computing requirements, including replacing current technology hardware and purchasing the latest technology hardware to meet business needs. A device is typically replaced every three (3) years for optimal performance
IT standardized on Hewlett Packard for City staff desktop and laptop computing needs in 2009. Hewlett Packard has consistently delivered a reliable, high performance computing platform for the City. Hewlett Packard also provides a three-year warranty on its systems and the pricing includes shipping and handling.
DISCUSSION:
When the Governor issued the stay-at-home order in March, the demand for mobile devices became a priority for all departments. IT worked with the departments to prioritize their mobile computing needs. In order to meet department mobility needs, IT reassigned devices that were being staged for replacement from 2019 purchases, pushed out recently delivered devices more quickly and accelerated the 2020 refresh schedule by initially purchasing fourteen laptops in March.
Replacement Technology Hardware
For this year's hardware replacement cycle, all departments reviewed their 2020 replacement schedule and made necessary adjustments (e.g. changing from a desktop to a laptop) to enable their staff to telework as necessary. The laptops will be assigned to users based on department needs and priorities. ...
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