CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 23-152, Underground Distribution, Directional Boring and Services, to Meade Electric Company Inc. for an amount not to exceed $6,000,000, and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City of Naperville Electric Utility (Utility) operates 16 substations for the delivery of energy to approximately 62,000 residential and commercial customers. To provide timely and reliable services, the Utility requires the services of a qualified contractor to provide the labor and equipment necessary to perform capital and emergency maintenance work.
In previous years, the Utility issued one bid for civil, duct bank, overhead transmission/distribution, and underground transmission/distribution work to be completed by a single contractor. However, due to the limited number of contractors who can provide all types of work, the bids were broken into three separate solicitations this year.
In August 2023, the Utility issued Bid 23-152, Underground Distribution, Directional Boring and Services to seek a qualified contractor that could provide labor and equipment to support Utility capital and maintenance projects.
DISCUSSION:
Advertisement Date:
08/10/23
Notices Sent:
376
Opening Date:
08/30/23
Planholders:
31
Proposals Received:
02
Bids were received from the following vendors:
Vendor Name
Proposed Cost
Meade Electric Company Inc.
$13,698,450
Electric Conduit
$15,337,131.23
The engineer's estimate for this work was $11,943,286.80. The bids received indicate that Meade Electric Company Inc., was 15% over the engineers' estimate, and Electric Conduit was 28% over. Meade Electric Company Inc. directly cited reasoning for increases being both contractual within the respective collective bargaining agreements for their work groups, as well as direct inflationary costs. One of the key reasons why the bid f...
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