CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Procurement 19-099, Fire Station 4 and 7 Overhead Door Replacement - Phase II, to Allied Door Inc. for an amount not to exceed $190,415.75, plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Public Buildings Operations (PBO) is responsible for maintaining thirty-five vehicular overhead doors located at seven fire stations within the City. These doors require frequent maintenance and repairs due to high volume use and weather conditions.
In 2018, the City awarded Contract 18-125 to Allied Door Inc. for the installation of new overhead doors at Fire Station 3. In addition, the contract included a two-year maintenance plan with three, one-year options to extend.
Contract 18-125 was intended to be a pilot to evaluate the selected four-fold doors. The bid and resulting contract included a provision that would allow the City to retain the selected vendor to install the selected four-fold doors at the remaining six fire stations if the door system performed as expected.
The pilot installation (Phase I) of the two new four-fold door systems and two commercial grade overhead doors at Fire Station 3 was completed in 2018. DPW-PBO and the Fire Department have been monitoring their performance and have not reported any issues with the quality or functionality of the four-fold door system. The doors open in approximately 11 seconds, which is 10 seconds less than what it would take a sectional overhead door to open. The speed at which the doors open, improves emergency response times while at the same time reducing energy and maintenance costs. There have not been any service calls since the installation of the doors and the doors continue to operate at the specified speed. Because the four-fold door systems have met the desired outcomes, it is the City's intent t...
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