CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 22-038, Tree Planting, to The Fields on Canton Farm, Inc for an amount not to exceed $472,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for the various parkway tree planting programs the City offers to its residents. For the past several years, these programs have included:
1. Parkway tree planting required by Landscape Ordinance (93-14) for new constructed homes,
2. A tree replacement program for parkway trees that have died, and
3. A replacement tree planting program for Ash trees that have been removed due to the Emerald Ash Borer, (CIP Project PA040)
In February 2022, the City Council approved the award of Bid 22-038, Tree Planting, to The Fields on Canton Farm for the purchase and planting of approximately 1,500 2"- 2.5" (predominantly), ball and burlap or container grown, parkway trees. This included a spring planting and a fall planting. The term of the contract was from date of award through December 31, 2022 with three one-year options to renew. Under the contract, City staff inspects and selects trees at the nursery prior to delivery. The contract includes tree selection, delivery, planting, and a one-year warranty. This system has proven beneficial for the City.
On May 1, 2018, the City Council approved a 50/50 Cost Share program for replacement trees beginning with the fall 2018 planting program. On average, the City replaces approximately 800 trees per year. At the current pricing, this will generate $132,000 annually in revenue to offset costs.
DISCUSSION:
During the initial contract, The Fields of Caton Farm planted approximately 1,000 ball and burlap or container grown parkway trees. In addition to the trees planted as part of the replacement programs, trees were planted on 87th Street, Brookdale Road, W...
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