CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year #2 to Contract 23-033R, Heavy-Duty Truck Body Repair and Painting, to Rush Truck Centers of Illinois for an amount not to exceed $140,000 and for a one-year term
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 23-033R to Rush Truck Centers of Illinois on May 16, 2023, for a one-year term from April 1, 2023, to March 31, 2024, with four one-year options to extend. On March 19, 2024, the City Council awarded Option Year #1 for a one-year term from April 1, 2024, to March 31, 2025, with three one-year options remaining.
The purpose of the contract is to provide heavy-duty body repair and painting services for the City’s fleet.
DISCUSSION:
During the first Option Year of the contract, Rush Truck Centers of Illinois provided seven body repairs for the City. Throughout the contract, Rush Truck Centers worked with Fleet Services to minimize downtime caused by repairs. The vendor coordinates work within the City’s operational needs, communicates status and documents repair invoices promptly.
Based on the vendor’s performance, Fleet Services recommends extending the contract for the second Option Year. Rush Truck Centers has agreed to maintain the rates and terms provided under the contract.
The term of the second Option Year is April 1, 2025, through March 31, 2026, with two, one-year options remaining on the agreement.
FISCAL IMPACT:
CIP #: N/A
Heavy-duty truck body repair and paint services are expensed to the Equipment Maintenance account listed below. A total of $756,100 has been budgeted for vehicle maintenance and repairs in 2025. The award requested is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-531303 |
General Fund |
$756,100 |