CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 23-267, Cellular Phone Services, to Verizon Wireless for an amount not to exceed $87,560 and a total award of $681,883
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DEPARTMENT: Information Technology
SUBMITTED BY: Jacqueline Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Cooperative Procurement 23-267, Cellular Phone Services, to Verizon Wireless on October 3, 2023, for a two-year term. Cell phone service was procured under the State of Illinois cooperative contract with Verizon Wireless. This contract provides smartphone cellular service, which includes unlimited voice, text, and data, to certain City employees. City employees are provided with cell phones based on need and on the review and approval of department leadership.
At the time of the initial procurement, the Information Technology (IT) Department estimated the amount of funds the contract would need to cover the two-year period based on historic cost data and anticipated growth in the use and deployment of cell phones within the City.
DISCUSSION:
Due to various factors listed below, the cost of cellular phone services exceeds the amount forecasted and a Change Order is requested to add funds to complete the contract term.
1. The demand for approved City cell phones increased generally because of business process changes and applications that increased the productivity of City staff, especially those who work primarily in the field.
2. New deployments of tablet devices like iPads.
3. The new CAD/RMS system for the Police and Fire departments required newer models of cell phones.
The use of City cell phones was audited twice in the last two years and resulted in the elimination of 36 devices. However, additional phone deployments in other areas did increase the overall number. Additionally, staff worked with Verizon to identify price reductions to apply to the City account.
This Change Order is requ...
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