CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 25-107, Public Works 1-Ton Dump Truck Vehicle Replacements, to Sutton Ford for an amount not to exceed $699,067
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The units listed below were reviewed and approved by the Fleet Services Manager for replacement in the 2025 budget. Vehicles are scored for replacement based on four criteria: age, usage, condition and repair costs. Recommending a vehicle for replacement requires a score of 28.0 or greater.
Unit #
Year/Make/Model
Score
217
2006 Ford F550
42.00
230
2008 Ford F550
38.51
231
2008 Ford F550
39.36
268
2008 Ford F550
41.14
281
2008 Ford F550
38.34
DISCUSSION:
The units listed above are used daily by the Department of Public Works - Operations Division for streets, forestry, and stormwater infrastructure maintenance and repair. They are also used in seasonal operations, including snow & ice response and leaf collection. The retired vehicles will be sold through the City's auction service provider. Similar units have sold for an average of $13,175 at auction in the past year. The units will be replaced with a 2025 Ford F550 chassis with dump bodies and plows, specified to meet the operational needs of the divisions.
The new vehicles are available on the SPC Cooperative, an approved cooperative, through Sutton Ford, Contract #227. Using the City's specifications, Sutton Ford has quoted the 2025 Ford F550 cab chassis with 1-ton dump truck bodies in the amount of $699,097. Individual unit prices are listed below:
Unit #
Amount
217
$140,129
230
$140,286
231
$140,286
268
$139,183
281
$139,183
Due to extended timeframes between when the chassis are delivered and the upfitting of dump bodies is completed, Sutton Ford is requesting payment for each chassis upon delivery, with the balance due upon completion of the truck build.
The new units...
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