CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Waive the applicable provisions of the Naperville Procurement Code to establish pricing for the 2026-2027 winter season and award RFQ 26-208, Roadway Snow Removal, to certain contractors for an amount not to exceed $468,780 and for the period of October 1, 2026, through April 30, 2027 (requires six positive votes)
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph, P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for providing snow and ice removal services throughout the City. Due to the size and scope of the City's snow removal operations, these services cannot be completed effectively using only in-house staff and equipment. Supplemental private contractors are necessary to ensure the City has sufficient equipment and personnel to respond to significant snow events and maintain safe, passable roadways.
No single contractor has the capacity to provide the approximately 70 supplemental snow removal units needed to support the City's operations. As a result, DPW contracts with multiple qualified contractors to provide the additional equipment and operators necessary to meet operational demands.
Since the 2004-2005 snow season, the City Council has approved fixed hourly rates for supplemental snow removal contracts. Each year, DPW solicits applications from contractors interested in providing snow removal services and establishes contracts based on the approved rates and available equipment. For the upcoming snow season, staff plans to begin accepting contractor applications in August.
DISCUSSION:
All applicants who meet the following criteria are awarded contracts:
1. Minimum of three years of experience providing snow removal on public or private
roadways (not including parking lots). If less than three years of experience, previous experience with the City will be considered.
2. Ability to provide adequate communications. All sa...
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