CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the 2018 Special Events Calendar and Designate the Calendar as Closed to All New Major Events.
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DEPARTMENT: City Clerk's Office
SUBMITTED BY: Dawn Portner, Special Events Coordinator
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Special Events calendar is a tool to assist in the planning and preparation of the many annual events. The 2018 calendar was compiled based on applications received from event organizers. As in previous years, staff is requesting the City Council grant preliminary approval for the dates and events listed. This will allow sponsors and organizers to proceed with planning. City staff will begin scheduling logistics meetings in January to review routes, staffing levels, traffic control plans, and gather stakeholder input. The City Council will have the opportunity to review routes, traffic control plans, and other specific details for individual events at regularly scheduled meetings throughout the year.
DISCUSSION:
Approval of the 2018 Special Events Calendar
The calendar includes events from February through December. Events shown in red are major events, which require City services and the closure of streets. Those listed in blue are minor events, held primarily on sidewalks, and do not require the presence of City staff. All 2018 events recur annually and no new events are scheduled.
The Special Events Team has reviewed all requests and will have appropriate staffing dedicated for each event. The Downtown Naperville Alliance (DNA) and the Naperville Park District were also invited to provide input on the calendar and concur with the submission as well.
Designating the 2018 Special Events Calendar as Closed to New Major Events
City staff is requesting approval to close the calendar with the exception of January, February and March. This includes those large events and festivals requesting the use of Naper Settlement.
Staff recommends closing the calendar for the...
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