CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 24-240, Tree Removal and Stump Grinding, to D Ryan Tree and Landscape Service, LLC for an amount not to exceed $115,000 and a total award of $290,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council approved the award of Contract 24-240,Tree Removal and Stump Grinding, to D Ryan Tree and Landscape Service LLC and Steve Piper and Sons, Inc. on November 13, 2024, for a one-year term from January 1, 2025 to December 31, 2025 with four one-year options to extend.
DISCUSSION:
Between July 24 and July 26, several severe storms occurred in Naperville. The City received two-three inches of rain and experienced high winds. As a result of the storms, the Department of Public Works (DPW) had more than 650 service requests for flooding and tree damage. This Change Order is requested to fund storm damage clean-up assistance and tree removals that D Ryan Tree and Landscape Service provided after the storms.
FISCAL IMPACT:
CIP #: N/A
Tree removal, stump grinding, and restoration are expensed to the Operational Service account listed below. A total of $175,000 was budgeted for contract tree removal in 2025. The requested change order of $115,000 exceeds the budgeted amount for this expense; however, it is anticipated that this change order can be accommodated within the 2025 budget as several areas of DPW spending are lower than expected through July. Staff will continue to monitor the budget and adjust spending as needed.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31251100-531308 |
General Fund |
$2,075,555 |