CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFQ 25-140, Polyethylene/PVC Conduit Qualifications, to Power Line Supply, Universal Utility Supply, United Utility Supply, Rural Electric Supply Cooperative and Wesco Distribution as approved vendors for future projects, for an amount not to exceed $1,750,000 and for a five-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Electric Utility (Utility) purchases polyethylene and PVC conduit, which is used in the electric distribution system and is inventoried at the Electric Service Center. This conduit is an integral component of the underground cable system. Conduit facilitates installation and protects the cable which promotes safe and reliable service.
The price of conduit has varied significantly in recent years, and due to the current supply chain climate, pricing has become increasingly volatile. Conduit price is, in part, based on resin prices, which are dependent on the availability of resin as well as the price of natural gas. Fluctuating raw material costs make it more cost-effective to buy conduit on an as-needed basis, asking qualified suppliers to quote prices on the quantity needed at the time. The City has used this method to procure conduit during the previous contracts, and it ensured the City was paying the lowest market price available at the time of purchase while receiving the material on time to meet scheduled needs.
In September, the Utility issued RFQ 25-140, soliciting statements of qualifications from vendors interested in supplying polyethylene/PVC conduit for the City's spot purchasing needs. Only vendors determined to be qualified through this RFQ process will be allowed to provide quotes during the contract term.
DISCUSSION:
Advertisement Date:
09/25/2025
Notices Sent:
96
Opening Date:
10/28/2025
Planholders:
15
Proposals Received:
05
Responses were received from the followin...
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