CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFP 25-127, Holiday Lighting and Decorations, to B&B Holiday Decorating, LLC for an amount not to exceed $550,000 and for a two-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for holiday lighting and decorations in the Central Business District (CBD). Historically, this has consisted of holiday lighting for approximately 175 trees, rooftop lighting, streetlight pole garland for Washington Street, and seasonal displays.
In May of 2025, DPW issued RFP 25-127, Holiday Lighting and Decorations, for the installation, maintenance and removal of high-quality holiday lighting and decorating services for parkway trees, street light poles, seasonal displays, and rooftops throughout the CBD.
DISCUSSION:
Advertisement Date: 05/09/25 Notices Sent: 57
Opening Date 05/30/25 Planholders: 15
RFP Responses: 6
Proposals were received from the following vendors:
B&B Holiday Decorating, LLC
Christmas D?cor by Principal Lighting, Inc.
Holiday Creations Pro, Inc.
McFarlane Douglass & Companies
St. Nicks Christmas Lighting and Decor
Holiday Outdoor Decor
A selection team consisting of staff from DPW, the Transportation, Engineering, and Development Group, and the Downtown Naperville Alliance reviewed the proposals. Proposals were scored with staff reviewing holiday lighting options for CBD trees, rooftops, street light poles, and seasonal displays during the holiday season and winter months.
Proposals were scored based on the following criteria set forth in the RFP:
* Capability, Capacity and Qualifications of the Proposer (25%)
* Quality of Products and Concepts (40%)
* Suitability and Quality of the Approach (35%)
After review and scoring of the proposals, the selection committee invited the top two firms, B&B Holiday Decorating and H...
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