CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order #2 to Cooperative Contract 21-078, Unit 296 Equipment Replacement, to JX Peterbilt for an amount not to exceed $3,191.25 and a total award of $274,871.46
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The Fleet Economic Committee and Fleet Services Manager reviewed and approved Unit 296 for replacement in the 2021 fiscal year.
City Council awarded Contract 21-078 in February 2021. In August 2021, Peterbilt instituted a $2,000 surcharge on all orders. Change Order # 1 was approved by the City Manager on August 20, 2021.
Unit 296 is a swaploader with a dump body and a flat-bed body. During final stages of the flat-bed build, the upfitter realized a bumper is required based on how far the flat-bed body extends past the chassis.
DISCUSSION:
The Department of Public Works is requesting a change order in the amount of $3,191.25 for replacement of Unit 296. During final upfitting stages, the upfit vendor (Bonnell) determined a fold-down bumper is required to meet safety standards. That was not included in the original specification and quote.
The upfit vendor originally quoted eight hours of labor for a total increase of $3,751.25. Staff negotiated with the vendor and the quote was reduced to $3,191.25.
Staff recommends a change order in the amount of $3,191.25 for a total award of $274,871.46.
FISCAL IMPACT:
CIP #: VEH002
Vehicles for the Department of Public Works are funded from the Vehicles and Equipment account below. DPW budgeted $277,500 for replacement of Unit 296 in 2021. The vehicle was anticipated to have been received in 2021, so unlike other vehicles, this was not re-budgeted for in 2022. Staff will continue to monitor expenses to accommodate this overage. It is also anticipated that due to continued uncertainty in supply chains, that there will be several 2022 budgeted vehicles with lead ti...
Click here for full text