CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 23-279, Traffic Signal and Street Light Maintenance, to Meade, Inc. for an amount not to exceed $66,033.86 and a total award of $1,130,469.78
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On October 17, 2023, the City Council awarded Contract 23-279 to Meade, Inc. for a two-year term from December 1, 2023, to November 30, 2025. This contract is for traffic signal and street light maintenance services at signalized intersections. A portion of the contract is dedicated to both scheduled and emergency replacement of failed equipment or repair of third-party damage primarily resulting from vehicle crashes. While the contract is sufficient to cover several instances involving minor emergency work, additional funds are needed to reimburse the contractor for major repairs.
DISCUSSION:
This Change Order is requested to add funds to the maintenance contract to cover repair costs associated with three crashes resulting in significant traffic signal damage in 2025. The cost and scope of these repairs are summarized in the table below.
Location
Repair Cost
Scope of Work
Payment Status
North Aurora & Tudor
$22,546.37
Replace signal cabinet
Partial Payment*
Washington & Ring
$33,962.49
Replace signal cabinet
Submitted
Ogden & Aurora
$12,071.37
Replace signal post
Paid in Full
*Insurance coverage was limited to $20,000, which has been paid.
A formal billing request addressed to the ticketed party for the amount invoiced has been processed by the Finance Department. The insurance company representing the ticketed party remits payment to the City; however, these funds are then applied to the operating budget.
These three repairs exceed the amount of emergency repair funds allocated for 2025 in the contract.
This contract was approved with contingency in the amount of $53,2...
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