CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year #1 to Contract 23-033R.1, Heavy-Duty Truck Body Repair and Painting, to Rush Truck Centers of Illinois for an amount not to exceed $140,765 and for a one-year term
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 23-033R to Rush Truck Centers of Illinois on May 16, 2023, for a one-year term from April 1, 2023, to March 31, 2024, with four, one-year options to extend.
The purpose of this contract is to procure heavy-duty truck body repair and paint services for the City’s fleet. These services require specialized equipment and training.
DISCUSSION:
During the original term of the contract, Rush Truck Centers of Illinois completed six body repairs for the City. Rush Truck Centers scheduled and completed quality repairs within the City’s operational needs, minimizing downtime. The vendor regularly communicates repair status and processes well-documented repair invoices promptly.
Based on the vendor’s performance, Fleet Services recommends extending the contract for the first Option Year. Rush Truck Centers has agreed to maintain the rates and terms provided under the contract.
The term of the first Option Year is April 1, 2024, through March 31, 2025, with three, one-year options remaining on the agreement.
FISCAL IMPACT:
CIP#: N/A
Heavy-duty truck body repair and paint services are expensed to the Equipment Maintenance account listed below. A total of $715,300 has been budgeted for vehicle maintenance and repairs in 2024. The requested award is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-531303 |
General Fund |
$715,300 |