CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #1 to Contract 24-262, Water Distribution Parts, to Water Products Company for an amount not to exceed $428,386.29 and for a one-year term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N\A
BACKGROUND:
On November 19, 2024, the City Council awarded Contract 24-262, Water Distribution Parts, to Water Product Company for a 13-month term with three one-year options to extend. The purpose of this contract is to purchase water distribution parts such as fire hydrants, water valves, water main break clamps, and other parts needed for routine operations, repairs and capital projects within the City’s water distribution system.
DISCUSSION:
During the original contract term, the vendor provided outstanding service and responded in a timely manner. Based upon the vendor’s performance, staff would like to extend the contract for the first option year. The vendor is requesting a 4% increase in product pricing. The increase is based on the manufacturer's price increases for the upcoming year.
The term of the first option year is January 1, 2026, through December 31, 2026, with two one-year options remaining.
FISCAL IMPACT:
CIP# WU041, WU042
As a part of Water’s CIP, materials and supplies for the Water Main Valve Replacement and Fire Hydrant Replacement programs are budgeted under the Infrastructure account below for a combined total of $500,000. The operating budget includes an additional $73,000 for materials for the distribution system that is outside the scope of the CIP, budgeted in the Operating Supplies accounts below. The requested award of $428,386.29 is in line with the approved 2026 budget.
|
Account Number |
Fund Description |
Proposed Budget |
|
41251510-541407 |
Water Utility Fund |
$238,400 |
|
41251540-541407 |
Water Utility Fund |
$271,000 |
|
41251500-551502 |
Water Utility Fund |
$89,012,575 |