CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Contract 21-206, Autobody Repairs - Light Duty Vehicles, to CARSTAR Todd’s Body Shop for an amount not to exceed $30,500 and a total award of $98,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The City Manager awarded Contract 21-206 to CARSTAR Todd’s Body Shop (Todd’s) in June 2021 for a 9-month term from June 17, 2021 through March 31, 2022, with four, one-year options to extend. The purpose of this contract is to provide autobody repairs for light-duty vehicles that cannot be performed in-house.
The City Manager approved the first option year in February 2022 to extend the contract from April 1, 2022 through March 31, 2023.
DISCUSSION:
There has been a larger volume of high-cost light-duty body repairs this year compared to previous years. In 2022, fourteen units required repairs by Todd’s. Four of those repairs cost more than $6,600 each, totaling nearly $39,300.
This change order is needed to pay the final invoice for 2022 and to fund the contract for the remainder of the first option year through March 31, 2023.
FISCAL IMPACT:
CIP: N/A
Light-duty autobody repairs are expensed to the equipment maintenance account below. A total of $630,325 is budgeted for equipment maintenance in 2022 and $743,000 is budgeted for equipment maintenance in 2023. The requested change order of 30,500 is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-531303 |
General Fund |
$630,325 |