CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:title
Approve the award of RFP 23-072, Citywide Camera Consultant, to Ghafari Associates, LLC, for an amount not to exceed $142,750 and for a one-year term
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Police Chief
BACKGROUND:
The City currently utilizes two disparate camera systems for traffic and security surveillance in areas of the City deemed necessary. These systems also assist law enforcement with surveillance footage for investigating criminal activity and aid in monitoring vehicular traffic to assist with relieving traffic congestion.
The City is seeking to replace both of its current camera solutions that have been in place since 2010 and 2016 and combine the disparate systems for efficiency. Both are nearing end-of-life and have severe storage limitations with no room for growth. Additionally, the systems lack many of the newer features and functionalities of today's systems.
Due to the magnitude, complexity, and impact of replacing these critical systems, the City sought a consultant to complete a needs assessment, a request for proposal (RFP), RFP evaluation, vendor selection, contract negotiations and optionally assist with the implementation of a new security solution.
In December 2023, the Police Department issued RFP 23-072, Citywide Camera Consultant. The selected consultant's primary responsibilities will involve the following tasks:
* Task 1: Needs Assessment
Assess the City's current security and traffic camera systems as well as building access control to determine and document the functional requirements needed. This will be accomplished by interviewing department personnel and analyzing City structures. Additionally, the consulting staff will identify deficiencies, as well as propose opportunities for improvements and define a Citywide solution. A functional requirements document will be created to assist with building an RFP.
* Task 2: Develop a Comprehensive Plan of ...
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