CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 22-341, Molded Rubber and Cold Shrink Products, to Universal Utility Supply, Fletcher-Reinhardt Company, RESCO, Wesco Distribution Inc. and Power Line Supply for an amount not to exceed $100,000 and a total award of $260,000
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Electric Utility (Utility) uses molded rubber products, cold and heat shrink terminations, splices, and arrestors to perform maintenance on the City’s electrical system. These products are kept in inventory and used to repair underground distribution cables and make connections of these cables to transformers and switchgear for both capital and emergency projects.
The City Council awarded Contract 22-341, Molded Rubber and Cold Shrink Products, to Universal Utility Supply, Fletcher-Reinhardt Company, RESCO, Wesco Distribution Inc. and Power Line Supply on January 17, 2023 for a one-year term from January 1, 2023 to December 31, 2023, with no options to extend.
DISCUSSION:
This change order is requested to add additional funds to the contract for needs identified by the Utility engineering group as well as to support the repair of equipment as identified during the utility’s equipment inspection program. The initial award amount was made in line with the prior year’s spending; however, the Utility now anticipates additional work and repairs to be completed this summer that will require the additional material.
FISCAL IMPACT:
CIP#: N/A
Molded Rubber and Cold Shrink Products are budgeted in the Operating Supplies account below. In 2023, $6,000,000 has been budgeted in this account for various operating supplies. The requested change order can be accommodated within this budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40101300-541407 |
Electric Utility |
$6,000,000 |