CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 26-041, 2026 Pavement Marking, to Maintenance Coatings Co., for an amount not to exceed $30,544.90 and a total award of $139,724.55
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
City Council awarded Contract 26-041 to Maintenance Coatings Co. on April 21, 2026. The purpose of this contract is to maintain pavement markings on the City's network of over 460 lane miles. The scope of this work includes the re-application or installation of pavement markings and delineators on arterial corridors, intersections, and local streets at various locations.
DISCUSSION:
This contract was approved with contingency in the amount of 5% ($5,458.98) of the original contract value. Staff requests the use of contingency funds and an additional amount of $25,085.92 for a Change Order. A summary of the award and contingency is provided in the tables below.
This Change Order is necessary to compensate the contractor for additional work that is required to restripe contingency locations and fulfil traffic requests that staff received after the contract was issued. Staff is unable to foresee the amount of traffic requests that will require pavement markings at the time the contract is issued, so staff identified several arterial roadways as contingency locations to be completed only if funds remained in the budget after traffic requests were fulfilled.
The amount of this Change Order exceeds the original contract amount by $30,544.90, which is approximately 28%.
Authorized Contingency
Days
Dollars
Original Amount|10 10|$5,458.98
(-) Previously Authorized|10 10|$0.00
Subtotal|10 10|$5,458.98
(-) This Change|10 10|$5,458.98
Balance Left|10 10|$0.00
Contract Award
Original Contract Value
$109,179.65
Prior Cumulative Change Orders
$0.00
Subtotal
$109,179.65
(+/-) This Change
$30...
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