CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #3 to Contract 22-121, Janitorial Services, to Citywide Building Maintenance for an amount not to exceed $680,000 and for a one-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph P.E., Director
BOARD/COMMISSION REVIEW:
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BACKGROUND:
The Department of Public Works (DPW) contracts custodial services to provide cleaning-related services for approximately 279,000 square feet of public areas at designated City facilities.
The contractor supplies all labor, materials, equipment, and supplies (except paper products, trash liners, waste containers, and cleaning equipment) to perform daily, weekly, monthly, and bi-annual cleaning at each City facility. The contract also includes project work such as window washing, carpet extraction, and annual parking deck power washing.
The City Council awarded Contract 22-121 to Citywide Building Maintenance on June 7, 2022, for a two-year term from July 10, 2022, to July 9, 2024, with three, one-year options to extend. The first option year was approved by the City Council on June 4, 2024, and the second option year was approved on June 17, 2025.
DISCUSSION:
During the second extension term of the contract, Citywide Building Maintenance performed its services satisfactorily and professionally. The vendor consistently delivered reliable service and responded promptly to staff requests and issues. Based on the vendor's overall performance and continued ability to meet operational needs, DPW recommends exercising the third and final option year of the contract.
Citywide Building Maintenance requested a 3% increase for the third option year to account for rising operational costs. DPW reviewed the request and determined that the increase is reasonable and consistent with current market conditions. Staff evaluated the vendor's pricing relative to the quality of service provided and determined that extending the contrac...
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