CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFP 25-081, White Oak Roadway and Utility Improvements Preliminary and Design Engineering Services, to Thomas Engineering Group, LLC for an amount not to exceed $[SG1][AH2]209,480
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
White Oak Drive is directly adjacent to Porter Avenue and Sylvan Circle, in the Oak Hills Subdivision. The reconstruction and utility improvements of these roadways were completed in 2024. This area also neighbors Hillside Road and Parkside Road which are being designed for reconstruction and utility improvements for construction in 2026/2027. As such, the Transportation, Engineering and Development (TED) Business Group is planning to bring White Oak roadway and utilities up to City of Naperville standards while maintaining its current character.
In June, TED issued RFP 25-081, to solicit responses from qualified consulting engineering firms to prepare preliminary and design engineering plans and specifications for the reconstruction of White Oak Drive from Prairie Avenue to Porter Avenue, scheduled for construction in 2027.
DISCUSSION:
Advertisement Date:
06/06/25
Notices Sent:
1090
Opening Date:
06/27/25
Planholders:
37
Proposals Received:
4
Proposals were received from the following vendors:
Thomas Engineering Group, LLC
Civiltech Engineering, Inc.
Strand Associates, Inc.
Baxter & Woodman, Inc.
A selection team comprised of staff from the TED Business Group and the Water Utilities evaluated the responses, which were scored based on the criteria set forth in the RFP:
1. Capability, Capacity and Qualifications of the Proposer (40%)
2. Suitability and Quality of the Methodology (30%)
3. Milestones and Deliverables (20%)
4. Pricing Proposal (10%)
After reviewing and scoring the proposals, the vendor with the highest qualification...
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