CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #2 to Contract 23-152, Underground Distribution, Directional Boring and Services, to Meade Electric Company, Inc. and Electric Conduit Construction, for an amount not to exceed $8,180,574.30
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Electric Utility (Utility) delivers energy to approximately 63,000 residential and commercial customers. To provide timely and reliable services, the Utility requires the services of a qualified contractor to provide the labor and equipment necessary to perform capital and emergency maintenance work.
On December 5, 2023, the City Council awarded Contract 23-152, Underground Distribution, Directional Boring and Services, to Meade Electric Company, Inc. (Meade) for a one-year term from January 1, 2024, to December 31, 2024, with two, two-year options to extend.
On April 4, 2024, the City Manager approved the award of Change Order #1 to add overhead transmission/distribution services to the Meade contract.
On June 4, 2024, the City Council approved the award of Change Order #2 to add Electric Conduit Construction (ECC) as a second contractor to perform work that Meade is unable to complete for any reason.
On December 3, 2024, the City Council approved the award of Option Year #1 of the contract for underground distribution and directional boring services.
On December 2, 2025, City Council approved the award of Change Order #2 to Option Year #1 to add $800,000 to finish work due to customer delays.
DISCUSSION:
During the first option year, both Meade and ECC completed work to the Utility's expectations. Some of the most notable projects performed pertained to existing facility system improvements and new facility installations, including:
* Cable replacement projects for spans that were determined to be uninjectable or had a significant number of faults.
* Transformer...
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