CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year #1 to Contract 25-047, Sanitary Sewer Mainline Cleaning, to Hoerr Construction, Inc. for the amount not to exceed $343,223.84
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 25-047 to Hoerr Construction Inc. on February 18, 2025, for a one-year term from date of award to December 1, 2025, with four one-year options.
The purpose of this contract is to supplement the Water Utilities’ sanitary sewer cleaning crews in maintaining the sanitary sewer system in accordance with the Utilities’ Capacity Management, Operation, and Maintenance (CMOM) standards as required by the Illinois Environmental Protection Agency (IEPA).
This procurement will support compliance with CMOM requirements and IEPA NPDES Permit No. IL0034061, which states that “no sanitary sewer overflows will be allowed.”
Approval of this contract will help ensure continued regulatory compliance and the reliable provision of sanitary sewer services to residents and businesses
DISCUSSION:
During the original term of the contract, Hoerr Construction’s performance was satisfactory and met the needs of the Water Utilities.
As such, staff recommends extending the contract for the first option year. The vendor has asked for a 3% increase due to the increase in union labor cost, which staff finds to be acceptable.
The term of the first option year is from date of award until December 15, 2026, with three one-year options remaining.
FISCAL IMPACT:
CIP #: N/A
Sanitary sewer cleaning is expensed to the Operational Service account listed below. The budget allocates $420,000 for annual sanitary sewer and sewer force main cleaning. The requested award of $343,223.84 is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
41251520-531308 |
Water Utilities Fund |
$2,040,000 |