CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year One to Contract 21-243.1, Consulting Engineering Services for Soils and Materials Testing, to NASHnal Soil Testing, LLC for an amount not to exceed $120,000
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J Novack, Director/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
A soils and materials testing consultant is required by Transportation, Engineering and Development (TED) Business Group, Department of Public Works and Water Utilities every year. The services include performing quality assurance testing for hot-mix asphalt, concrete and other materials that are used through the City's construction contracts. Soils and materials testing in connection with public improvement construction, MFT funded projects, new development and infrastructure construction type projects are also included.
On January 4, 2022, the City Council approved RFP 21-243 for NASHnal Soil Testing, LLC to perform soils and materials testing. The contract was for a period of two years ending December 31, 2023, with consideration for three one-year options to renew.
DISCUSSION:
NASHnal Soil Testing has provided good service during the initial term of the contract and has agreed to renew the contract for an additional year. The contract allows for a maximum percentage increase of 1.05% in the option years. Staff was able to negotiate a zero percent increase for the first option year.
The term of the first extension is January 1, 2024 through December 31, 2024, with two one-year option years remaining.
FISCAL IMPACT:
CIP #: MP009, WU004
Soil and material testing services are expensed to the Infrastructure and Other Professional Services accounts listed below. This work is related to MP009 and WU004; in 2024 MP009 has a budget of $13,000,000 and WU004 has a budget of $75,000. Additionally, Public Works also budgeted $20,0000 for this service in 2024. The r...
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