CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #1 of Contract 16-298, Alarm and Fire Suppression System Services to, Fox Valley Fire & Safety Company, Inc. for an amount not to exceed $73,175 and for a total award $146,350
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works-Public Buildings Operations (DPW-PBO) contracts with an alarm and fire suppression system service to perform preventative maintenance, required testing, equipment repairs, modifications, project work and new installations in designated City facilities, including Naper Settlement.
In January 2017, the City Manager approved the original award for an amount not to exceed $73,175 for a two-year term with three, one-year options.
DISCUSSION:
Following the start of the 2018 fiscal year, staff realized the amount awarded by the City Manager only reflects the cost of the first year of service even though the term of the contract is two years. This change order is requested to fund the contract through the end of the two-year term, December 31, 2018.
FISCAL IMPACT:
CIP: NA
Alarm and fire suppression system service is expensed to the building and grounds maintenance accounts below. A total of $440,000 has been budgeted across these accounts for building repairs and maintenance, including fire suppression in 2018. The requested award of $73,175 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31341100 531302 |
General Fund |
$381,100 |
|
51343200 531302 |
Naper Settlement |
$135,000 |
|
31254300 531302 |
SSA #26 |
$114,345 |