CITY MANAGER AUTHORITY PROCUREMENT AWARDS
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 22-359, Titan Leaf Vac (Unit 9891), to Bonnell Industries, Inc., for an amount not to exceed $87,660.01
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BACKGROUND:
The Department of Public Works (DPW) provides curbside leaf collection services. On June 18, 2019, the City Council directed staff to amend the budget to maintain desired service levels for this program. The budget recommendation included a five-year leaf collection equipment replacement program.
As part of that plan, Unit 9891 is planned for 2023 replacement.
DISCUSSION:
Unit 9891 is a 1997 Hi-Way AutumnMate 720 leaf loader which the DPW - Operations Division uses to load leaves during the leaf collection program. Hi-Way stopped producing these leaf loader units many years ago and sourcing parts has become increasingly difficult.
The retired unit will be sold through the City’s auction service provider.
The unit will be replaced with a 2023 Titan Leaf Pro Plus leaf vacuum. This will be the third Titan Leaf Pro Plus leaf vacuum in the fleet, maintaining fleet conformity and operational flexibility.
The new unit is available on PCA, an approved cooperative, through Bonnell Industries, Inc. Contract #PCA-OD-364-22. Using the City’s specifications, Bonnell Industries, Inc. has quoted the leaf vacuum in the amount of $87,660.01.
The new unit will be delivered in six months.
FISCAL IMPACT:
CIP#: VE23-9891
Equipment replacements for the Department of Public Works are expensed to the account below. DPW budgeted $90,300 for replacement of Unit 9891 in CY2023. The requested award is within the amount budgeted for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31102200-551505 |
Capital Projects Fund |
$2,016,800 |