CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the recommendation to discontinue meeting room rentals at the Municipal Center to all outside non-governmental groups effective July 1, 2026 and authorize meeting room use at no charge between January 1 and June 30, 2026, for those outside non-governmental groups that utilized Municipal Center meeting rooms during calendar year 2025
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DEPARTMENT: City Manager's Office
SUBMITTED BY: Marcie Schatz, Assistant to the City Manager
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The primary purpose of the Municipal Center meeting rooms is to support and accommodate the operational needs of the City. A secondary purpose is to provide space for educational, informational, cultural, and civic functions that serve the Naperville community.
Earlier this year, City staff completed a comprehensive review of meeting room reservation and billing practices, including usage patterns and applicable fees (Attachment A). This review was complemented by an evaluation of building security measures, input from the City's safety consultant, and the effectiveness of existing meeting room policies.
Key findings are discussed below.
DISCUSSION:
The findings are grouped into themes related to safety and security, demand, resource management, operations, and alternate location considerations. These themes have been used to inform and support the above Action Requested.
Safety and Security
No City staff onsite during evening hours
The Municipal Center is not staffed in the evenings. This creates significant concerns related to oversight, building operations, and emergency response. Risks associated with property damage and personal injury are difficult to mitigate when staff cannot ensure accountability or monitor activities onsite. The Municipal Center has a single contracted security person at the front entrance, however this level of coverage is insufficient for a facility of this size and complexity.
Security of the build...
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