CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Bid 18-078, Heavy Duty Truck Body Repair and Painting (Re-Bid), to Rush Truck Center of IL for an award amount not to exceed $104,940
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works-Fleet Services issued Bid 18-078 to provide auto body repair and painting services for heavy duty trucks, which cannot be done in-house. The work to be performed includes metalwork, framework and mechanical repairs resulting from accidents, mishaps and corrosion repairs. This work requires a facility capable of handling large, heavy duty vehicles. A larger than normal garage door and interior space for working on the vehicles is required.
A bid for these services was rejected earlier this year because the responses were higher than what the City had budgeted. Staff revised the scope of work to keep costs within the budget amount. The contract term is one year, from April 1, 2018 through March 31, 2019, with four one-year options.
DISCUSSION:
Advertisement Date: 03/05/2018 Notices Sent: 36
Opening Date: 03/20/2018 Planholders: 3
Bids Received: 2
Bids were received from the following firms:
|
Firm Name |
Bid Amount |
|
Rush Truck Center of IL |
$104,940 |
|
Fire Service Inc |
$113,050 |
FISCAL IMPACT:
CIP #: N/A
Heavy duty truck body repair and painting is expensed to the equipment maintenance account listed below. A total of $402,900 has been budgeted for vehicle repairs in 2018. The requested award of $104,940 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-531303 |
General Fund |
$402,900 |