CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Authorize the City Manager to increase the 2023 personnel headcount and hire an additional two full-time equivalent Police Records Specialists
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DEPARTMENT: Police Department
SUBMITTED BY: Jason Arres, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Police Department - Records Division is currently staffed with six full-time Records Specialists and one Records Supervisor.
The Records Specialists receive, process, and maintain the integrity of documents and information sensitive to public safety. They regularly interact with the public, other City departments, other law enforcement agencies, and the judicial systems of both DuPage and Will Counties in person, electronically, and via phone. The Records Specialists monitor compliance with state statutes, mandated reporting, accreditation standards, and Police Department general orders. They also perform a variety of clerical and technical duties including, but not limited to:
1. The management of records systems and the data therein
2. The electronic capture, indexing, and auditing of documents
3. Maintenance of reports
4. Redaction and dissemination of video, reports, and miscellaneous records
5. Data entry
6. Fee processing
Over the past two years, new state mandates and emerging trends in law enforcement has created additional work for the Records Division. The following are specific examples of additional work placed on the Records Division because of these changes:
1. Illinois law now requires all sworn police officers to wear a body-worn camera (BWC) while on duty and in uniform.
o The Naperville Police Department implemented BWCs in June 2022 resulting in increased time to prepare and complete FOIA and judicial requests due to video review, redaction, and auditing.
2. Increases in technology adoption throughout society, such as home camera/doorbell systems, home/business security cameras, and individual cell phone video, have increased th...
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