CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #3 to Contract #17-086B, Fire Engine Replacement and Maintenance Agreement, to MacQueen Emergency Group, LLC for an amount not to exceed $13,778.81 and a total award of $776,963.81
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Chief
BACKGROUND:
The City Council waived the applicable provisions of the Naperville Procurement Code and awarded Contract 17-086B to Global Emergency Products on April 18, 2017, for a ten-year term from June 18, 2018 to June 17, 2028. A fire engine with a ten-year maintenance package was purchased from this vendor.
This was done to evaluate the total life cycle costs of the engine and the ability to outsource fire engine maintenance which, at the time, was performed by the Department of Public Works - Fleet Services group.
Global Emergency Products was later purchased by MacQueen Emergency Group and has been operating under the same contract terms as were agreed upon with Global Emergency Products.
DISCUSSION:
This Change Order is requested to award an additional $13,778.81 to the maintenance portion of Contract #17-086B to ensure the vehicles are maintained and operationally ready. This maintenance covers all work on the vehicles, including routine maintenance and emergency repairs.
At the beginning of the contract, which was a new maintenance model for the City, an initial ten-year budget was established; however, actual maintenance costs have exceeded expectations, necessitating additional funds.
* Parts and labor have exceeded estimates from the initial purchase of this contract, as inflation and supply-chain constraints have impacted work and parts acquisition.
* There was no historical data to rely upon for initial estimates, as well as precedent to account for inflationary changes that occurred during the past 24 months.
The requested Change Order is to cover outstanding invoices for recent unforeseen repairs. Upon...
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