CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFQ Work Order 22-249-EU-23-01, Land Surveying Services, to Benesch & Company for an amount not to exceed $239,040.96 and for a 15-month term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Brian Groth, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City of Naperville - Electric Utility (Utility) requires residential, commercial and industrial subdivision land surveying services to ensure facilities are currently in easement or will be placed in easement to avoid future additional costs for bringing it into compliance. Surveyors provide documentation and develop agreements for new and existing facilities that do not have easements to be documented for the county.
In May 2023. the City Council awarded RFQ 22-249, Land Surveying Services, to Accurate Group, Inc; Alfred Benesch & Company; Baxter & Woodman; Gewalt Hamilton Associates, Inc; and Mackie Consultants, LLC. The purpose of the contract is to have a shortlist of vendors to be used on an as-needed basis as other projects arise.
DISCUSSION:
The Utility solicited quotes from the short-listed vendors to provide pricing for a 15-month term for land surveying services. Under previous contracts, firms were reluctant to respond on a case by case basis due to their high work volume. This method will increase the Utility's ability to respond to construction requests in a timely manner.
The term of the award is from date of award through December 31, 2024 with no options to renew. The Utility intends to solicit quotes from the shortlisted vendors on a yearly basis.
FISCAL IMPACT:
CIP#: EU003 & EU052
Land Surveying Services are budgeted in the below Architect and Engineering account. In 2023, $25,000 was budgeted for this service in the below account. Additionally, land surveying services will also be required with the work associated with EU003 and EU052, which are budgeted in the below Infrastructure account. In 2023, $1,800,00...
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